Moving an entire office is a big task. There’s so much to do and never enough time to do it. You need to relocate everything without causing a major disruption to your work. And all of that can cause a lot of stress. And that can negatively impact office productivity. So, you need to find ways to reduce office moving stress. And maintain the speed and creativeness of both you and your employees. Here are some of the ways in which you can do it from the experience of our office movers NJ.
Moving an office can be very stressful
Moving an entire office is stressful for everyone. It’s stressful for you because everything needs to be done quickly and precisely. It will be stressful for your employees since their work-flow will be disrupted. And it’s also stressful for your company. Sudden disruptions can cause productivity to fall. You and your employees will be unavailable for a certain amount of time. And there might even be a time when clients won’t be able to reach you. So, planning an office relocation is not something to be taken lightly. It needs to be fast, precise and with as minimal downtime as possible. If you manage to reduce office moving stress by even a little, it can have a great impact on your productivity during the move.
Start planning early to reduce office moving stress
Whenever you are moving, be it a business or a residential relocation in NJ, it’s important to start early. But, it’s never more important than when relocating an office. You need to have a good plan in order to reduce office moving stress. Otherwise, you risk not only losing productivity, but also making your employees dissatisfied. So, as early as months in advance, start planning your relocation. Plan for every possible scenario and find solutions for them.
Move the non-essential items first
When moving an office, timing is everything. You are looking for as little downtime as possible while conducting the move. So, it’s a good idea to start packing and moving non-essential items first. Those can be old paperwork, decorations and so on. That way, your employees will be able to continue working even during the move. And once you do start moving essential items, it will be much quicker.
Move in stages to reduce office moving stress
If you have a big office, it might be beneficial to move in stages. You can move one team first, and let them settle. And then you can move the next one, and so on. That way, your office will be able to continue working with only minor disruptions.
Talk to your employees
Good communication is the key to success. And the situation is the same when moving office. So, it’s important to talk to your employees. Hold a meeting and present them with the current situation. Explain why you have to move your office. And how you plan on doing it. Ask them if they have some suggestions on how to reduce office moving stress. That way you will give them enough time to prepare for the move. And they will be happy that you included them in the discussion.
Ask for volunteers
To speed things up you can ask for volunteers to help you move your office. Some of your employees might be looking forward to contributing to your efforts. While others might not be so eager. So, think carefully before you make everyone involved. Otherwise, it can have a negative impact on your team’s productivity. It’s best to only have volunteers helping you with the move. While others can only help by packing up their desks and equipment.
Give out assignments to reduce office moving stress
While it’s not recommended to make everyone involved in the move, it’s important that they do their part. So, talk to your employees about their duties. Everyone should declutter their workspace and pack it. That way, they will know exactly where is what located. And the unpacking process will be much easier. Your employees will be able to return to their normal routine more quickly. And achieve satisfactory productivity levels again.
Declutter before moving
If you’ve been in the same office space for a long period of time, it’s probably full of clutter. From old paperwork to outdated office equipment. And there’s no need to move all of that if you are not using it. So, now is the perfect time to think about decluttering. Get rid of everything old and unusable. Old printers have probably dried up by now and are useless. And broken equipment is something that is just taking up valuable space. By decluttering you will be able to enter the new office space with much less stuff. And it will make it much cleaner and more organized.
Work only with reputable moving companies to reduce office moving stress
Nothing causes more stress than movers who are late. Especially when moving an office. So, in order to reduce office moving stress, make sure you only work with reputable moving companies NJ. The last thing that you need when in the middle of a move is more downtime. You don’t need movers to be late or to drag their feet. Everything needs to go smoothly and without a hiccup. There are many great moving companies that can help you achieve this. Just make sure you focus on the ones with the most experience in office relocation.
Don’t forget to label everything
Nothing causes more stress than not being able to find something after the move. Especially if that is an essential tool or piece of equipment. One lost stapler can cause stress for both you and your employees. So, when packing, make sure to label everything properly. It will reduce office moving stress and help your team get back their productivity more quickly. Write down the contents of every box, and its destination. That way, once you get to your new space, you will be able to unpack in no time.