In order to conduct a business relocation properly, you need to prepare adequately. And what the latter means is a lot of carefully planned actions that will ensure nothing is forgotten or overlooked during this hectic period. When you prepare your business for relocation correctly, you will see that your work suffers minimal losses and that you are able to get back to your advancements in the smoothers possible way. For this reason, we have created a list of all the necessary tasks you need to take care of prior to your move. Make sure to go through it for stress-free business relocation.
Steps that will help you prepare your business for relocation
One of the most important things to remember when preparing your office for relocation is that you cannot start this process on the eve of the moving day. This is a multi-stage process that ought to begin well before your relocation date. So, we honestly believe that you are not reading this on the day of your move. However, if this is the case, make sure that you find the best movers Cedar Grove NJ has to offer and ask them for assistance. They will surely know how to address this dire situation.
With that said, here are the steps that will help you prepare your business for relocation:
Create a relocation timeline
While it is true that you are moving, that does not mean that all else needs to stop until you are all set up in your new office space. As a matter of fact, it would be best that you are able to continue with your work during the time of relocation. With this in mind, it would be best that you schedule around important company dates. When conducting a relocation timeline, you want to start by inputting all the important conference calls or major meetings you might have during that period. This will help you create a plan that will not coincide with the day-to-day functions of your company.
Being mindful of the lease
In order to keep costs down and avoid overlapping rent payments, it would be best that you choose a date that gives you enough time to get everything transported to the new place, as well as empty out and clean the old one. So make sure to consider your lease before picking your moving date. And, as all leases differ, you should make sure to notify your landlord. Always check your current lease before defining a moving date, as you want to avoid renewing it.
In order to prepare your business for relocation, you need to visit the new office space prior to the moving day
Making sure the technology and telecommunication are compatible is one of the essential steps that will help you get back to normal business schedule after the move without unnecessary delays. Other important tasks include:
- making sure that the new office has enough space for your furniture
- acquiring additional furniture for your office, should you need any
- making a list of needed repairs. Notify your new landlord of all the damaged and broken areas you have noticed
- altering the space to your needs and preferences. This would include anything from painting to knocking down walls. Just make sure that the landlord is on the same page
- addressing anything that is lacking or deficient in order to ensure all the computers, phones, and other technological systems can be easily set up after the move
Hire expert movers to help you with the relocation process
While your staff can and surely will help with preparing your business for relocation, you can hardly expect them to do the actual heavy lifting. After all, there will be plenty of delicate items and technology whos transport is best handled by professionals. For this reason, it would be smartest that you find quality and experienced movers NJ to take care of the actual transport. However, that is not the only thing they can assist with. Many professional moving companies tend to have special services directed towards people like yourself, helping them with commercial moves. These companies are able to help you plan this elaborate undertaking and ensure it all goes smoothly. So, it would be wise that you devote ample time to finding these valuable individuals.
Update your business address and notify your suppliers
This might be one of the most tedious tasks that involve your office relocation. Still, it needs to be done in order to ensure no business is lost. Here are some of the most important sites and entities where you will need to update your business address. Feel free to consult your team, and add any if necessary.
- Google My Business. Even though you are moving, you still want to make sure your customers can find you. So, before the moving day, update your address through Google My Business. If you do not already have an account, now would be a great time to create one. It is a great way of staying engaged with your customers through sharing company updates, blogs, photos, and customer reviews.
- United States Postal Service. Notifying the US Post Office of your change of address will ensure all your business mail is forwarded to the proper address.
- IRS Form 8822-B. It is essential that businesses keep the IRS updated with correct address information. Luckily, doing this is simple enough. You simply need to download and print this form and follow the filling and submission instructions it comes with. If anything about this confuses you, make sure to contact the IRS.
As you can see, there is quite some ground you need to cover in order to prepare your business for relocation. Still, you don’t have to do it all alone. Especially if you form teams of employees that will help with the planning. Of course, a quality moving company will, in addition, be of great help. Just make sure that you start on time. Entrust the right people with the important tasks, and all will work out just fine.