Moving the office requires a lot of planning and organization, but don’t be afraid. You must first create a checklist and budget and stick to them fully. Talk with your staff and let them know about the changes. They will appreciate being kept up to date. Last but not least, find the best moving company to move an office long distance. With the right office movers NJ, you can start working on improving and expanding your business as soon as possible.
5 easy steps to move an office long distance
1. Moving an office long-distance – planning – phase one
Moving your business from one place to another will take time and a high level of organization. To avoid stress, start early, and make a to-do list.
Think about everything you need to do, from choosing a reliable moving company NJ to finding a new location, and include it in the checklist. Whenever you finish a task, you can check it off. Keeping track of your progress will be helpful, as you don’t have to worry about forgetting something or skipping a step in the process.
Make a budget
One of the best tips for a stress-free move is to know how much money you need. In order not to be surprised at the final cost, create a budget checklist and compare it with your inventory when moving. With it, you can calculate costs and find out how you can save.
Looking for a new office
Finding a new space can be a long process. You must take into account many factors, such as the amount of furniture you have, the number of employees, size and location. When you finally find one that suits your needs, ask about unloading locations. Companies that offer moving services NJ use large trucks, so knowing this will prevent possible problems when the big day arrives.
2. Start months in advance
Planning months in advance is not too soon. When you move an office long distance, you need to think about many things. You must give yourself enough time to complete all the tasks that await you. In preparation for the move, there are things that people forget when moving, but with enough time and a detailed checklist, you can prevent such problems.
Talk to your staff
Before moving, talk with your staff. They must be involved and included in the relocation process. Be focused during the move and make sure you are ready to answer all their questions. Try to keep your employees up to date with the whole process. Everyone will want to know what is happening – try to provide them with information weekly to keep them informed.
A big step in a successful move is to hire professional Passaic county movers to help you move. If you wondered how to find a reliable moving company, the first thing you need to do is research. You must find a reputable team that offers various services. They must have excellent reviews and a number of satisfied customers.
Using storage for extra items
If you are replacing a large space with a smaller one, you must find a way to store additional items. If you have tables, chairs or electronics that you don’t use, make sure you find a place for them. When using storage services NJ, you can be sure that your items are safe and secure in first-class facilities.
Having checklists and plans is not the only thing you need to do when moving your business long distance. Organizing things like cleaners, sitting arrangements, and decorations are just some of the things you should think about.
Do not forget to hire a cleaning service
Find out who will clean your old office when you move. If the management of the building does not handle this, you yourself should hire cleaners. They must collect all the remaining trash and other mess. Also, be sure to hire a cleaner for your new office. You would not want the trash cans to be full of garbage only a few days after you move.
Write down ideas for decorating
Want to decorate your office? Maybe get some plants? Paint the walls with bright colors? Moving offers you the opportunity to improve your work environment. Create places that will be brighter and more convenient for your employees. If nothing comes to mind, ask your employees if they have any interesting ideas on what their new work environment looks like.
4. Packing and preparation
The process of preparing to move an office long distance cannot go without packing. Working with large furniture and sensitive equipment may seem complicated and stressful, but it is not necessarily that way. If you organize and create a packing plan, everything will go smoothly. Before you start boxing up, you will need to get materials for packing. Get moving boxes of different sizes, bubble pack, wrapping paper, duct tape, and markers.
Choosing the right packing strategy
You do not want to put everything in boxes without any order. Developing a packing strategy is one of the most important steps for a smooth move. Talk with your employees, ask them to help you pack things. Remind them to label the boxes correctly so that the movers know where to place them in the building. Having a list of packed boxes will speed up the unpacking process.
Downsizing and decluttering
Take a walk around your office, write down everything that you think you don’t need. Moving to a smaller office can take some getting used to. If you do not want to jump over furniture, you must declutter moving an office long distance. Throw away things that you do not use or do not need. If you want to make some money, organize a sale and get rid of unnecessary things that you do not want to keep in stock. Or you can donate your office supplies.
The big day is finally here. Your movers load your things in trucks. Your employees have been notified of the opening time of the new office. After a long process, everything is almost ready. Months of planning will finally pay off. Stay calm and follow the plan, and soon you will be able to complete work tasks in a completely new environment.
Connect utilities in a new building
When you leave your old office, do not forget to deal with utilities. Unplug them in your old building and plug them in the new one as soon as possible. Things like electricity, internet, and water are essential when working, so they should be at the top of your priority list.
Have a party to celebrate your move
Everything is done, all boxes are unpacked, all equipment is connected. Time to celebrate after you move an office long distance. Throw a little get together with all the employees. Get some drinks and snacks and celebrate a new beginning.